MM-INV-Receiving of Damaged Items in Blocked Stocks

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PROJECT A-SURE 
User Training Manual 
 
 
MATERIAL MANAGEMENT 
PARTIAL ACCEPTANCE & SETTING OF DELIVERY COMPLETION 
INDICATOR 
 
 
 
 
 
 
 
CUSTOMER: PTCL 
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN 
 
 
 
Date: 17 November, 2007 
Author(s): Siemens Pakistan 
Name Signature Date 
 
 
   
 
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MM‐INV‐005.02   Receiving of Damaged 
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Document Number 
Document Number Document Date 
MM-INV-005.02 Receiving of Damaged Items in 
Blocked Stocks for Returns to Vendor.doc/001 
17 November, 2007 
 
 
Version History 
Version Number Version Date Summary of Changes Ref: Minutes of Review 
01 / 001 17 November, 2007 NA NA 
 
 
 
 
   
 
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TABLE OF CONTENTS 
1.  LEGEND ..................................................................................................................... 6 
2.  TRANSACTION MENU PATH ................................................................................... 7 
2.1.  REQUIRED USER INPUT ......................................................................................................... 7 
2.2.  SAP SCREEN SNAP .............................................................................................................. 7 
2.3.  DESCRIPTION ........................................................................................................................ 7 
3.  BUSINESS TRANSACTION, REFERENCE DOCUMENT, DOCUMENT NUMBER 
& MOVEMENT TYPE ........................................................................................................ 8 
3.1.  REQUIRED USER INPUT ......................................................................................................... 8 
3.2.  SAP SCREEN SNAP .............................................................................................................. 8 
3.3.  DESCRIPTION ........................................................................................................................ 8 
4.  HEADER INFORMATION ........................................................................................ 10 
4.1.  REQUIRED USER INPUT ....................................................................................................... 10 
4.2.  SAP SCREEN SNAP ............................................................................................................ 10 
4.3.  DESCRIPTION ...................................................................................................................... 10 
5.  SPLIT QUANTITY .................................................................................................... 11 
5.1.  REQUIRED USER INPUT ....................................................................................................... 11 
5.2.  SAP SCREEN SNAP ............................................................................................................ 11 
5.3.  DESCRIPTION ...................................................................................................................... 11 
6.  DELETE LINES ........................................................................................................ 12 
6.1.  REQUIRED USER INPUT ....................................................................................................... 12 
6.2.  SAP SCREEN SNAP ............................................................................................................ 12 
6.3.  DESCRIPTION ...................................................................................................................... 12 
7.  QUANTITY IN BLOCKED STOCKS ........................................................................ 13 
7.1.  REQUIRED USER INPUT ....................................................................................................... 13 
7.2.  SAP SCREEN SNAP ............................................................................................................ 13 
   
 
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7.3.  DESCRIPTION ...................................................................................................................... 13 
8.  CHECK TOTAL & ADOPT ....................................................................................... 14 
8.1.  REQUIRED USER INPUT ....................................................................................................... 14 
8.2.  SAP SCREEN SNAP ............................................................................................................ 14 
8.3.  DESCRIPTION ...................................................................................................................... 14 
9.  MAINTAIN ITEM TEXT ............................................................................................. 15 
9.1.  REQUIRED USER INPUT ....................................................................................................... 15 
9.2.  SAP SCREEN SNAP ............................................................................................................ 15 
9.3.  DESCRIPTION ...................................................................................................................... 15 
10.  SET ITEM OK INDICATOR .................................................................................... 16 
10.1.  REQUIRED USER INPUT ..................................................................................................... 16 
10.2.  SAP SCREEN SNAP .......................................................................................................... 16 
10.3.  DESCRIPTION .................................................................................................................... 16 
11.  CHECK DOCUMENT ............................................................................................. 17 
11.1.  REQUIRED USER INPUT ..................................................................................................... 17 
11.2.  SAP SCREEN SNAP .......................................................................................................... 17 
11.3.  DESCRIPTION .................................................................................................................... 17 
12.  POST DOCUMENT ................................................................................................ 18 
12.1.  REQUIRED USER INPUT ..................................................................................................... 18 
12.2.  SAP SCREEN SNAP .......................................................................................................... 18 
12.3.  DESCRIPTION .................................................................................................................... 18 
13.  STOCK OVERVIEW ............................................................................................... 19 
13.1.  REQUIRED USER INPUT ..................................................................................................... 19 
13.2.  SAP SCREEN SNAP .......................................................................................................... 19 
13.3.  DESCRIPTION .................................................................................................................... 19 
14.  STOCK OVERVIEW - INITIAL SCREEN PARAMETERS .................................... 20 
   
 
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14.1.  REQUIRED USER INPUT ..................................................................................................... 20 
14.2.  SAP SCREEN SNAP .......................................................................................................... 20 
14.3.  DESCRIPTION .................................................................................................................... 20 
15.  STOCK OVERVIEW: BASIC LIST ......................................................................... 21 
15.1.  REQUIRED USER INPUT ..................................................................................................... 21 
15.2.  SAP SCREEN SNAP .......................................................................................................... 21 
15.3.  DESCRIPTION .................................................................................................................... 21 
 
 
   
 
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1. Legend 
 
 
ICONS EXPLANATION 
 Create (F5) 
 Change (F6) 
 Display (F7) 
 Copy (Shift+F9) 
 Delimit (Shift+F1) 
 Delete (Shift+F2) 
 Overview (Shift+F8) 
 Cancel (F12) 
 Save (Ctrl+S) 
 Back (F3) 
 Exit (Shift+F3) 
 Cancel screen (F12) 
EXAMPLES EXPLANATION 
 
The field is mandatory - it must be filled in order to proceed 
   
 
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2. Transaction Menu Path 
2.1. Required User Input 
Access Transaction MIGO 
 
2.2. SAP Screen Snap 
 
 
2.3. Description 
  
To Post Goods Receipt for Purchase Order you should use Transaction MIGO from following path: 
 
Logistics --> Materials Management --> Inventory Management --> Goods Movement --> Goods 
Movement (MIGO) 
 
Alternatively, you can directly access the transaction by typing t-code in command filed: MIGO 
   
 
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3. Business Transaction, Reference document, Document Number & 
Movement Type 
3.1. Required User Input 
Select business transaction: Goods Receipt 
Select reference document: Purchase Order 
In document number field Enter: Purchase Order Number 
Select appropriate movement type 
Press 'Enter' key or 
Click on 'Execute' button 
 
3.2. SAP Screen Snap 
 
 
3.3. Description 
  
For Posting Goods Receipt against Purchase Order, you should select the Business Transaction and 
Reference Document. 
The appropriate movement type must be selected. You can choose movement type from the drop down 
   
 
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list. 
   
 
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4. Header Information 
4.1. Required User Input 
Maintain 'Delivery Note' field 
Maintain 'Header text field' 
 
4.2. SAP Screen Snap 
 
 
4.3. Description 
  
The 'Delivery Note' field is being used to record the supplier's delivery document reference number. 
The 'Header Text' field is being used to record the transporter's / vehicle details. 
   
 
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5. Split Quantity 
5.1. Required User Input 
Click on the 'Quantity Split' button 
 
5.2. SAP Screen Snap 
 
 
5.3. Description 
  
In order to take multiple actions against a line item, the quantity split function can be utilized. As you click 
the item split button, a new screen will be opened which can be used to split the quantity among: 
 
- various storage locations 
- various stock types 
- various batches (if batch management is active for this material) 
   
 
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6. Delete Lines 
6.1. Required User Input 
Set indicator 'Skip this in future' 
Click on 'Continue' button 
 
6.2. SAP Screen Snap 
 
 
6.3. Description 
  
You may receive a notification pop-up window about the creation of new lines in the document as the 
quantity is spitted / distributed in next screen. This is a normal feature and you can proceed by clicking on 
'Continue' button. 
 
However, you can avoid this message in future by setting the 'Skip this in future' indicator. 
   
 
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7. Quantity in Blocked Stocks 
7.1. Required User Input 
Split the quantity as required into: 
 
- Unrestricted stock 
- Blocked stock 
 
7.2. SAP Screen Snap 
 
 
7.3. Description 
  
Splitting the quantity here will create additional lines in GR document 
   
 
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8. Check Total & Adopt 
8.1. Required User Input 
Click on 'Check' button as shown 
Click on 'Adopt' button as shown 
 
8.2. SAP Screen Snap 
 
 
8.3. Description 
  
This is to verify that the sum of the quantity is equal to the total quantity being received. 
   
 
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9. Maintain Item Text 
9.1. Required User Input 
Maintain 'Item Text' 
 OR 
Select appropriate 'Reason for Movement' 
 
9.2. SAP Screen Snap 
 
 
9.3. Description 
  
In order to indicate the reason for taking this item in valuated blocked stock, mention some meaningful 
text in this field. This will help in reporting. 
 
Alternatively, 
You can also use the 'Reason for Movement' from the drop down list. There are several 'Reason for 
Movement' codes specified for each movement type and can be selected from the drop down list. 
   
 
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10. Set Item OK Indicator 
10.1. Required User Input 
Set 'Item Ok' indicator 
Click on forward arrow (as shown) to move to next item 
 
10.2. SAP Screen Snap 
 
 
10.3. Description 
  
Since the quantity split has created two line items in the document, therefore it is necessary to set 'Item 
OK' in both line items, in order to include both of them in posting. 
   
 
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11. Check Document 
11.1. Required User Input 
Click on 'Check' button 
Click on 'Continue' button for acceptable warning messages 
 
11.2. SAP Screen Snap 
 
 
11.3. Description 
  
Checking the document before posting enables you to identify any errors / warnings / inconsistencies 
before saving the document. 
 
You may receive a warning message about deficit of ordered quantity as you are receiving 5 items in 
Blocked stock. 
   
 
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12. Post Document 
12.1. Required User
Input 
Click on 'Save' button. 
Note the 'Material Document' number. 
 
12.2. SAP Screen Snap 
 
 
12.3. Description 
  
Posting the document generates Material and Accounting document. The material document number is 
shown in the message line. It's a 10 digit unique number. 
   
 
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13. Stock Overview 
13.1. Required User Input 
Access transaction 'Stock Overview' 
 
13.2. SAP Screen Snap 
 
 
13.3. Description 
  
To access the Stock Overview transaction use following menu path: 
 
Logistics --> Materials Management --> Inventory Management --> Environment --> Stock --> Stock 
Overview 
 
Alternatively, you can use transaction code:MMBE 
   
 
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14. Stock Overview - Initial Screen Parameters 
14.1. Required User Input 
Enter Material code 
Enter Plant code 
Click on 'Execute' button OR 
Press F8 key to execute 
 
14.2. SAP Screen Snap 
 
 
14.3. Description 
  
To view the stock situation of a specific material in a location, you need to specify the appropriate 
parameters in the initial screen of Stock Overview Report. 
   
 
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15. Stock Overview: Basic List 
15.1. Required User Input 
Note the Quantity in different stock types. 
 
15.2. SAP Screen Snap 
 
 
15.3. Description 
  
Analyze the stock overview report and note the quantity in different stock types.