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� � You are an employee of IDES company. IDES is implementing R/3 and you are a member of the implementation team. Throughout this course, you will be using and testing R/3 functionality for IDES to ensure it effectively handles your business processes. � � Before you log on to the R/3 System, you need to know your client number, user name and password. If you prefer to work in a language other than the default, you also need to set the appropriate language indicator. If the Client field already contains a client number, you can either accept this entry or overwrite it. Press the TAB key to place the cursor at the beginning of the User ID field. Enter your user name in the User ID field and press the TAB key to move the cursor to the Password field. Enter your password in the Password field. As you type in the password, the asterisks (*) remain in the field and only the cursor moves. As a security measure, the system does not display what you type. � Listings appearing on the menu bar are dependent on the menu you are in. The standard toolbar contains the buttons for performing common actions in the system. The application toolbar changes based on the screen you are on. The status bar identifies the system and displays messages. You can go directly to a transaction by typing its transaction code in the command field. When on a screen, you can find out what its transaction code is by choosing System -> Status. � The R/3 System has the following hierarchy: Main menu level Application level Task level When you log on to the SAP R/3 System, the R/3 standard menu is displayed. From here, you can select the individual applications. Open a pull-down menu with the application menu by clicking on it. Menu options with an arrow have a sub-menu. To branch to the menu level of the application, click on a menu option or choose sub-menus in the R/3 standard menu. You will find tasks on this menu level (for example: Create master data). Click on the required task to branch to the initial screen for selecting your task objects. � You can process several tasks in parallel by opening several sessions. From the menu, choose System -> Create session. The system opens a new window, in which you can process a new task independent of the first window. Up to six sessions can be opened within a user logon. To activate a session placed in the background, click on it with the mouse. You can move the individual session windows on the screen by dragging. Be aware that you lock objects to other users when they are open. You can lock out others unnecessarily when working with numerous sessions. � The ENTER button moves you on to the next screen or window. It is the same as the Enter key. The SAVE button stores your work in the database. The BACK button returns to the previous screen without saving. The EXIT button leaves the current application, either to the previous application or to the main menu. The CANCEL button exits the current task without saving. The HELP button takes you to online help. The EXECUTE button begins a system activity. The FIND button performs a search for data that you need on the screen you are currently working on. The SORT buttons rearrange the data alphabetically by the highlighted column. The PRINT button prints data from the screen on which you are currently working. The CHANGE <-> DISPLAY button allows you to change from display mode to change mode and vice versa. The PAGE buttons move you to the next or previous page, or the first or last page. For an overview of which function keys are active, press the right mouse button. � The purpose of own data settings: User defaults change the default printer and date display. User parameters allow the user to default information into frequently used fields User address is customizable with your address, phone number, and other information. You can choose settings that will expedite work; for example, change the default setting to specify the printer closest to your desk. You can choose the date and number formats to those you prefer. � � There are many ways to access help within R/3. Getting Started is a good introduction to the basic concepts of the R/3 system, such as logging on and off, using the R/3 System, working with several sessions etc. It describes common screens. It describes common actions. Getting Started is part of the R/3 Library. It is in HTML format. It contains links to other help sections. Release Notes explain what has changed between releases of R/3. � Most R/3 Help files are HTML files. R/3 Library is an online library of the entire R/3 documentation. You can search for the information you need or drill down through applications. Extended Help brings you to specific help within the R/3 Library based on the screen you are on when you invoke it. The Glossary defines technical terms used within R/3. � For help on a field, place the cursor on the field and press [F1] or choose the help symbol - a question mark. You can access glossary information for terms highlighted in the help text. To do this, point to the term and click with the mouse or position the cursor and click the Link button. For further information on possible entries and the field definition, press the Possible field entries and Technical info buttons on the help screen. Access a list of possible entry values or matchcodes to help you search for the data you require, by placing the cursor on the entry field and pressing [F4] or choosing the down arrow at the end of the field. To transfer a value from the list of entry values to the entry field, place the cursor on the value and press the Choose key, press [F2], or point and double-click the left mouse button. � If you use more than one SAP R/3 system at a time, you can use session manager to keep track of the different R/3 systems available and open. Typically, users are only authorized to run functions from their user menu. Several types of menu are available: User menu Company menu SAP standard menu You use the system tab to display and start functions and to manage your SAP sessions (windows). The SAP System tab contains a label identifying the SAP System and the client code, a control bar with icons and logon information The R/3 System you selected is actually started as you call an SAP function. The Overview tab contains an overview of all sessions of all systems you are logged on to. This tab displays all items of all session lists of your active SAP System tabs. You can delete sessions and create new sessions from the Overview tab. To do this, use the functions of the pop-up menu by positioning the mouse pointer on an item and pressing the right mouse button. � The business navigator provides a direct link into the transactions and documentation. It can provide a view of the process from various levels of detail. � The business navigator provides a graphical view of the process in which you are working. Double clicking on an event provides a list of where that particular object is used and its attributes. Double clicking on a function takes you directly to that task on R/3. � In this example, ”Cookie Dough is Ready for Baking” and ”Oven is Turned On” must have occurred to Bake Cookies If you (or the system) have not completed both events, you are not able to continue. You may receive an error message telling you that a required field has not been completed. � In this example, either the ”Make Cookies from Mix” or the ”Make Cookies from Scratch” must have occurred to trigger ”Cookies are Made.” If you enter one function in the system, it will not allow you the option of entering the alternate. � In this example, either the ”Cookies are Good” or the ”Cookies are Burned” may occur from ”Take Cookies From Oven.” � (C) SAP AG TAMM40 6-� PAGE \* MERGEFORMAT �1�
